> For the complete documentation index, see [llms.txt](https://docs.simplespa.net/simplespa-documentation/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.simplespa.net/simplespa-documentation/extras/faq/admin-backup.md).

# Admin Backup

How to export your SimpleSpa data (logs, reports, clients, products, services and gift certificates) to CSV/Excel for backup.

You can back up your SimpleSpa data by exporting it to CSV/Excel from the data tables in your account.

Most data tables have CSV/Excel export icons. Some tables also include a **Copy** button, so you can easily paste the data into any spreadsheet tool.

## 📚 Logs

You can export logs such as:

* SMS Logs
* Transaction Logs (also accessible from the Reports section)
* Appointments

{% hint style="info" %}
These are exported per page. Use the export icons or copy buttons on the table toolbar. Transactions and Appointments are limited to a start/end interval of 90 days.
{% endhint %}

## 📊 Reports

All tabular reports include a CSV/Excel export icon at the top right of the table.

* Exports are limited to the currently viewable page.
* Use the pagination controls to move to and export additional pages if needed.

{% hint style="info" %}
📌 Repeat the export process for each page if your data spans multiple pages.
{% endhint %}

## 👥 Clients

To export client data:

1. Go to the **Marketing** page.
2. Apply a filter (or select **LIMIT ALL** and click **Filter**).
3. Once your filter is applied, use the **Copy** or **CSV** button to export.

### Clients with packages

1. Go to the **Clients** page.
2. Open the **Clients / Packages** tab.
3. Export the viewable rows as a CSV.

### Clients with memberships

1. Go to the **Clients** page.
2. Open the **Clients / Memberships** tab.
3. On the table menu bar, click **Export** and then **CSV** to download a CSV file with all memberships.

### Larger exports

* Change the row limit from **Show 25 Rows** to **Show 5000 Rows**.
* Export each page separately to download all results.

{% hint style="info" %}
📌 Repeat the export process for each page if your data spans multiple pages.
{% endhint %}

## 🛍️ Products

1. Go to the **Products** page.
2. Click the **CSV** button to export the product list for the current page.
3. To export more data, increase the row limit using **Show More Rows**.

{% hint style="info" %}
📌 Repeat the export process for each page if your data spans multiple pages.
{% endhint %}

## 💇 Services

1. Go to the **Services** page.
2. Open the **Service Category** dropdown.
3. Scroll to the bottom and select the **CSV** button to export all services.

## 🎁 Gift Certificates

To export data related to gift certificates:

1. Go to the **Gift Certificates** page.
2. Select a certificate and switch to the **Gift Certificates Sold** tab.
3. Expand the row limit to show more entries if needed.
4. You can export details such as:
   * Date Sold
   * Issued Code
   * Initial Balance
   * Current Balance
5. Use the **CSV** or **Copy** button to export the data for the **currently visible page**.

{% hint style="info" %}
📌 Repeat the export process for each page if your data spans multiple pages.
{% endhint %}

## 📌 Notes & sensitive data

* Client notes and forms must be exported from each individual client profile.
* Credit cards are not stored on SimpleSpa and are managed securely by the connected payment processor.

## Related

* [Revenue and sales reports](/simplespa-documentation/reports-and-marketing/reports/revenue-and-sales-reports.md)
* [Exporting clients to email tools](/simplespa-documentation/reports-and-marketing/marketing/exporting-clients-to-email-tools.md)
* [Can I import my existing data to SimpleSpa?](/simplespa-documentation/extras/faq/can-i-import-my-existing-data-to-simplespa.md)