Google Meet
Create Google Meet links instantly from any appointment, no switching apps, no copying calendars, just one click to schedule secure virtual sessions.
Benefits
Adding Google Meet to your SimpleSpa appointments gives you instant virtual-meeting capability with zero friction:
Instant meeting links — Create a Google Meet link for any appointment with a single click.
Seamless workflow — The Meet link automatically appears inside the appointment notes, ensuring it’s always stored with the appointment.
Cleaner communication — Share the meeting link instantly with clients through your normal SimpleSpa communication tools or your email client.
Professional, modern scheduling — Clients get a smooth and predictable online meeting experience without juggling multiple platforms.
Secure by design — Google handles all guest access, permissions, and security. SimpleSpa does not store your Google access tokens on its servers.
How the Interface Works
1. Appointment View – Meeting Button
In every appointment, you will notice a small camera icon button (hover title: “Add Meeting”).
Clicking this button opens a simple menu:
Add Google Meet
Add Zoom Meeting
Choose Add Google Meet.
2. Creating a Google Meet Link
After selecting Add Google Meet, SimpleSpa:
Checks whether you have already connected Google.
If not, opens the Google OAuth window where you select your Google account and grant permission (Calendar access).
Automatically creates a Google Calendar event with a Google Meet link.
Appends the Meet link into your appointment notes in a clean, timestamped format.
What gets stored
A typical meeting entry appears like:
Google Meet: Tuesday, November 11 2025 6:00 PM — https://meet.google.com/abc-defg-hij
This becomes part of the appointment’s history and can be copied or referenced at any time.
3. Notes Section Integration
Just like Zoom meetings, Google meetings are stored directly inside appointment notes, ensuring:
No data duplication
No backend storage of tokens
A single source of truth for all appointment-related actions
This also ensures that if staff members rotate or switch devices, the meeting link is always available.
4. Emailing the Client the Meet Link
Google does not automatically email the meeting link unless you rely on the full Google Calendar invitation workflow.
Because SimpleSpa does not manage Google Calendar invites on your behalf, you will see:
A gentle reminder to manually send the link to the client
A clickable link you can easily copy
A future update may offer a template email dialog — for now, you can use:
SimpleSpa’s existing “Send Email” button, or
Your email client (Gmail, Outlook, Mail.app)
The meeting link is ready to paste anywhere.
5. Managing or Editing a Google Meeting
Editing or deleting a Google Meet link should be performed directly through your Google Calendar:
Open Google Calendar
Locate the event
Edit time, title, or guest list
Or delete the event entirely
SimpleSpa intentionally keeps the integration lightweight and secure, so it does not modify or delete Google Calendar events after creation.
If you delete the event, you should manually remove the Meet link from the appointment notes.
6. Removing Google Authentication
To disconnect SimpleSpa from Google:
Visit https://myaccount.google.com/permissions
Locate SimpleSpa under “Third-party apps with account access”
Click Remove Access
What happens after removal?
SimpleSpa will no longer be able to create Google Meet links
Existing appointment notes stay intact (they are user-entered text)
Clicking Add Google Meeting will simply prompt you to reconnect
Security & Data Handling
No Google tokens are stored on SimpleSpa servers.
Tokens exist only in the staff member’s browser session.
No Google Calendar data is saved in SimpleSpa’s database.
Removing the app immediately invalidates all access.
Appointment notes remain untouched, since they are local to SimpleSpa and created by the user.
This integration is intentionally designed to require minimal permissions, avoid persistent storage, and maintain strict separation between Google data and SimpleSpa data.
Quick Steps for Your Staff
Open any appointment
Click the camera icon → choose Add Google Meeting
Approve Google access on first use
Link is generated instantly and saved into the notes
Share with your client
It takes 2 seconds, eliminates manual scheduling, and gives your business seamless online-meeting capability.
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