Zapier
Integrate SimpleSpa with Zapier
Enterprise users can connect SimpleSpa to over 5,000 other applications using Zapier.
Example Use Cases
Add new appointments into Google Sheets automatically
Trigger emails or SMS when a new appointment is booked
Sync upcoming appointments into a project management system
Create CRM leads when appointments are confirmed
Zapier Example Setup
Trigger App: Webhooks by Zapier
Trigger Event: Retrieve Poll
Your configuration should be similar to the following
Let's do another example here to send a Happy Birthday to clients that may have not visited prior to April 30th, 2025 and have no future visits scheduled:
Select "Webhooks by Zapier" > "Retrieve Poll"
Populate the fields as shown here, make sure to use your API Key
Add "Email by Zapier"
Here is a basic HTML template you can use for these campaigns
<!DOCTYPE html>
<html lang="en">
<head>
<meta charset="UTF-8">
<title>Happy Birthday!</title>
<style>
body {
font-family: 'Segoe UI', sans-serif;
margin: 0;
padding: 0;
background-color: #f4f6f8;
color: #333;
}
.container {
max-width: 600px;
margin: 30px auto;
background: #fff;
border-radius: 8px;
overflow: hidden;
box-shadow: 0 2px 8px rgba(0,0,0,0.05);
}
.hero {
width: 100%;
height: auto;
display: block;
}
.content {
padding: 30px;
text-align: center;
}
h1 {
color: #e91e63;
margin-bottom: 10px;
}
p {
font-size: 16px;
line-height: 1.6;
}
a.button {
display: inline-block;
margin-top: 20px;
background-color: #00aaff;
color: white;
padding: 12px 24px;
text-decoration: none;
border-radius: 5px;
font-weight: bold;
}
.footer {
font-size: 12px;
color: #999;
padding: 20px;
text-align: center;
}
</style>
</head>
<body>
<div class="container">
<img src="https://my.simplespa.com/img/promos/AE946880-429E-4966-8FD1-68309AF41053.png" alt="Happy Birthday" class="hero">
<div class="content">
<h1>Happy Birthday {{294776830__firstname}} 🎉</h1>
<p>
Wishing you a wonderful day filled with love, relaxation, and joy.<br>
The entire team at <strong>California Spa @SimpleSpa</strong> is celebrating you!
</p>
<p>
Don’t forget to treat yourself—book your special appointment today!
</p>
<a href="https://californiaspa.simplespa.com" class="button">Book Now</a>
</div>
<div class="footer">
© <?= date('Y') ?> SimpleSpa. All rights reserved.
</div>
</div>
</body>
</html>Test the integration out to see that it works, it will send out an email if you have results in your API call
Use pagination (page and per_page) to avoid timeouts on large datasets.
Use the status filter to target only specific types of appointments (e.g., only Confirmed).
Appointments are sorted by start time ascending.
It is recommended to use caching and avoid polling the API more frequently than necessary.
Rate limits are recommended at no more than 1 request per minute to avoid potential throttling.
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