Cash Reconciliation

This guide explains how the Reconcile Drawer modal works in SimpleSpa, how expected cash is calculated, and how to interpret the entries.

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📋 Overview

The Cash Drawer Reconciliation feature allows businesses to:

• Open and close their cash drawer

• Track cash amounts at opening and closing

• See how much cash should be on hand based on daily transactions

• Identify cash overages or shortages

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🔄 Drawer Entry Types

Each drawer action is logged as an entry with the following types:

Opening Entry

Closing Entry

How Expected Cash is Calculated

The system uses the most recent valid opening to determine what the expected cash should be at closing.

Formula:

Expected Closing Cash = Opening Amount + Cash Received Today

If a closing entry exists after that opening, it will also be displayed for comparison.

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📘 Example Entries

Here’s an example set of entries for a day:

[
  { "type": 0, "cash": "100.00", "date": "09:00", "activity_by": "manager" },
  { "type": 1, "cash": "150.00", "date": "15:00", "activity_by": "manager" }
]

In this case:

• Opening Cash: $100.00

• Cash Received Today: $50.00

• Expected Closing Cash: $150.00

• Actual Closing Cash: $150.00

• ✅ No difference

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🧾 Modal Breakdown

When the modal opens, you’ll see:

1. Opening Entry — time, amount, notes, and user

2. Closing Entry (if exists) — same details

3. Expected Closing Cash — calculated using today’s transactions

4. Difference — highlights any cash over/short

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🔒 When Is the Drawer Considered Open?

The system considers the drawer open if:

• There is an opening entry

• And no closing entry exists after it

This controls whether the “Close Drawer” tab is enabled.

Accessing the Reconciliation Modal

Easily access the reconciliation modal by pressing the cash drawer icon in the Daily Report in the Dashboard

From the prompt you can Open / Close the register with the opening and closing amounts along with any notes

Each entry will be listed above, and if the business has realized any cash revenue this will appear at the bottom showing the total closing amount with the difference